Guidelines for Presenters View/Download PDF

1.  Important Notes

1.1 Accepted Paper Presentations on 08 & 09 Dec 2022
The two-day presenter event will be held at the Kuala Lumpur Convention Centre, Malaysia and requires a paid registration to attend.

1.2   IEEE Policy on No Show
Each accepted paper to IEEM2022 must be presented by the registered author/co-author during the conference.

1.3   Submit Presentation Materials Online: Deadline is 15 November 2022
Online submission is from 25 October to 15 November 2022.

1.4 Fri-09 Dec 2022 Poster Session: Poster Printing and Help Desk
  1. If you follow the A0 size poster template and submit the file online by 15 November 2022, we will print the poster for you – free of charge.

  2. You will need your Paper ID to collect your poster. Please see Help Desk between12pm and 3pm on Fri-09 Dec 2022.

  3. Adhesive tapes and scissors are available at the Help Desk. If you have special needs for your poster presentation, please bring those supplies with you to the meeting.

1.5   Presentation Format – Download Templates Here
PowerPoint Template (Oral)
PowerPoint Template (A0 Poster in Portrait Format)
  1. Follow the templates to prepare your presentations and upload these online.
    Accepted file formats are:
    • For Oral: PowerPoint Slides Only
    • For Poster: PDF Only (Print Size A0, 1189mm x 841mm or 46.8” x 33.1”)
      Image size should be 4680 pixels x 3310 pixels at 100 dpi (16 Megapixels)

  2. You can resubmit your uploaded contents anytime but it must be before the material submission deadline.
1.6   Submit Your Presentation Materials to IEEM Submission Portal
Tuesday, 25 October to Tuesday, 15 November 2022
  1. Log-in with your email & password:
    https://ieem.meetmatt-svr.net/

  2. On the left menu click on “Upload Presentation” to upload your materials. This function is auto-enabled for registered presenters

2.  Oral Presentations

Presenters need to use the computers provided in the meeting rooms to present their materials. Total presentation duration is 15 minutes including time for Q & A and speaker changeover.

2.1   Making the Presentation Onsite
  1. Prepare Your Presentation
    Length of presentation material should be in accordance with your time allotted. Total duration including Q&A and speaker changeover is 15 minutes for each talk. Please refer to the Final Schedule for actual presentation times. You are kindly requested to be at the presentation room at least 15 minutes before the session starts.

  2. Determine Your Audio-Visual Needs
    Each meeting room comes equipped with a laser pointer and clicker, computer, LCD projector and screen. The computers in the meeting rooms are being provided to Windows‐based PC users. The PC will be configured with Microsoft Windows operating system. Please bring your presentation files in Thumb drives only.

  3. Create a Backup Copy of Your Presentation
    We recommend that you bring at least 2 copies of your presentation to the meeting for backup purposes. Only thumb drives are acceptable.

  4. Give Your Presentation
    Be considerate to the other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and a changeover to the next speaker. Session Chairs will hold you to the allotted time. This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule. Please discuss the same material as reported in your abstract/paper submission. At the end of the meeting, all presentation files will be destroyed.

3.  Poster Presentations

3.1   Poster Session - Friday, 9 December 2022 from 16:00 to 17:30
Poster boards are pre-assigned and marked with your Paper ID. At least one author of your paper is expected to be present during the poster session.
Poster Set-up Friday - 09 Dec 2022 from 12:00 to 15:00
Poster Session
(Presenter Attendance Required)		 Friday – 09 Dec 2022 From 16:00 to 17:30
Poster Tear-down* By 18:00 latest
3.1   Each presenter is provided with a 1m x 2.5m high poster panel.
The presentation must cover the same material as the paper submitted. The poster should be 1 x A0 size in vertical/portrait format, measuring 1189 mm height x 841 mm width maximum (46.8” height x 33.1” width).
  1. Place your Paper ID, Paper Title and Authors’ names prominently at the top of the poster to allow viewers to identify your presentation easily. Presenter’s name must be underlined and in bold letterings.

  2. Author’s names, e-mails and address information must be provided in case the viewer is interested in contacting you for more information.

  3. You have complete freedom in displaying your information in figures, tables, text, photographs, etc. in the poster.

  4. A successful poster presentation depends on how well you convey information to an interested (but not expert) audience. You may wish to structure your poster by including the background of your research followed by results and conclusions.

  5. You are strongly encouraged to use the given A0 sized poster template

3.2   Some Suggestions on How to Prepare a Good Poster
  1. Design Clear and Concise Messages
    A poster that is overcrowded is unattractive and difficult to read. When showing results, present only those information that illustrate the main findings of the project. Choose simple words and avoid long sentences.

  2. Easy to Read from a Distance
    The text of your poster should be large enough and easily read from a distance of 1.5 to 2 m. Suitable display size ranges from 19 pt for text to 70 pt for title. Here is the suggested guide:
    • Use 20 pt for text 70 pt for your title
    • For good contrast, chose a bolder font
    • Do not use all UPPER CASE as it makes your poster difficult to read

  3. A Picture Paints a Thousand Words
    Use graphs (instead of tables) to present numerical data